Adding Your Syllabus to the Online or Telecourse Class List

Before the start of each semester, you should update your syllabus for any online or telecourse classes that you teach. These instructions are designed to assist you in uploading your syllabi to your faculty web site and linking to those syllabi from the online or telecourse class lists that are available on the Distance Education web site. Remember to keep your links current so students can access accurate information about your course.

Part 1: Uploading Your Syllabus File to Faculty Web

In order for the syllabus to be linked on the Course web page, the syllabus must have a URL.

• Use Internet Explorer as a FTP (file transfer) utility - opens in new window (can be done from any computer with Internet Explorer and access to the file to upload)
• Use Dreamweaver to upload (via FTP) your syllabus - opens in new window (recommended if you are developing in Dreamweaver)
• Use FrontPage to upload your syllabus - opens in new window (not recommended if you are using the Dreamweaver syllabus template)

Part 2: Adding Your Syllabus URL to the Class List

1. Locate the faculty help page at http://faculty.southwest.tn.edu/help/ - opens in new window .
   (To return to the COeLearning Portal simply close the new window.)
   
2. Locate the link to “Update your information on the DE Pages” and click.
   
3. Select either the telecourse or online link.
   
   • You will need to enter your username and password. It will be the same as your Technet username and password.
     (You do not need to place "Technet\" in front of your username.)
   • This link will take you to the list of courses for the current term.
     
4. The courses you are assigned to teach will be listed.
   
5. Click on the title to the course you want to update.
• If the course list does not list the current semester's course, please put in a Help Desk request via the Magic Helpdesk in My.Southwest.
  
6. You can update information pertaining to the course by filling in the blanks.
• Near the bottom of the form, there is a box for the URL of your syllabus.
  
7. Open a new browser window and find the syllabus you want to add.
   
8. Copy the URL (address) from the Address bar in your browser.
   
9. Now, switch back to the browser with the course list information that you are updating.
   
10. Right click in the box and paste the URL on your clipboard. You may also use the Edit, paste command.
    
11. Click the Update Record button.
    
12. Locate the Class List at http://ww2.southwest.tn.edu/ - opens in new window .
    (To return to the COeLearning Portal simply close the new window.)
    • Click on the title of your course in the left hand column to verify that the syllabus is linked.

Part 3: Revising your Syllabus

• Open and Edit the file with the same development software (Dreamweaver or FrontPage) that you created it in to make any changes.
• Make any revisions necessary and click “Save.” If you are using Dreamweaver, you will need to push the file back up to the server (see steps in part 1). If you are using FrontPage and have opened the file directly on the server, your changes will be published when you save the file.
  
• Do not change the name of your file or the link will be broken.

Having Problems?

If you have any problems, please contact one of the Center of Emphasis' staff.

• Elaine Adams by e-mail eadams@southwest.tn.edu or phone 333-5778 (Union) or 333-4480 (Macon)
• Teresa Calloway by e-mail tcalloway@southwest.tn.edu or phone 333-5081 (Union) or 333-4801 (Macon)
• Todd Blankenbeckler by e-mail tblankenbeck@southwest.tn.edu or phone 333-5705 (Union) or 333-4305 (Macon)
• Gary Shockley by e-mail gshockley@southwest.tn.edu or phone 333- 4036 (Macon)